UW crest The University of Wisconsin-Madison UW Home My UW UW Search  
Financial Management
Login     Home Thursday, October 21, 2021   

NEW INFORMATION

The Financial Management Portal contains historical data only for Physical Plant, Bio Safety Cabinet Program, Helium Charges, and CORD.  You will no longer be able to update customer numbers/cost centers in this portal for those billing units.  To update funding on a current B, EHS-Bio Safety Cabinets, HE customer numbers or EHS-CORD, please complete a funding update form located at https://facilities.fpm.wisc.edu/customer-number-form/

To obtain financial information for Physical Plant, Bio-Safety Cabinet Program, Helium Charges and EHS-CORD, you must log into AssetWorks.  If you do not have access please submit a request through  https://wiscready.assetworks.cloud/

There are no changes for Transportation Services or Fleet and the portal will continue to be used.

Welcome to the Financial Management Portal

Here campus customers will be able to create, view, and manage FP&M cost centers. New features include split funding, financial contact delegation, expanded and improved billing statements for Car Fleet and Transportation Services, and some EHS (Environmental Health & Safety) charges.  ***Physical Plant (B#), Helium (HE#), BioSafety Cabinet (EHS#) and CORD (SD#) customer numbers need to be managed via the new AssetWorks system.

Navigation: click on the white words in the black horizontal menu bar directly beneath the title Financial Management

My Funding - This is where you create a new cost center.  You also will see a grid of all your existing cost centers.  You can edit existing cost centers by clicking on the pencil to the left of the cost center column.

Billing Search - where you can find the detail behind your charges.  If you use WISDM, the easiest search is to enter the 6 digit number in the PO field of WISDM as the Transaction number on this page.

Delegation - where you can assign other people to be able to view and edit your cost centers.


Recent Billing Postings

***Scroll down to see instructions on how to view the detail behind these charges from WISDM.

 

Billing Month Fleet Transportation Services

EHS BSC

EHS-CORD

September 2021 (10/1/2021)

*August WEX Gas Station Charges posted 10/6/2021

*July WEX Gas Station Charges (missed last month) posted 10/12/2021

   
August 2021 (9/1/2021)

*June WEX Gas Station charges posted 9/9/2021

*July WEX Gas Station charges posted 9/10/2021

*August Normal Fleet Charges posted 9/28/2021

9/7/2021 Only historical data.  BSC charges prior to 10/1/2020 and  CORD charges prior to 7/1/2021.  Going forward these charges are now processed in AiM.

July 2021 (8/1/2021)

8/17/2021 8/6/2021

Only historical data.  BSC charges prior to 10/1/2020 and  CORD charges prior to 7/1/2021.  Going forward these charges are now processed in AiM.

       

 

 

 

 Anticipated billing dates for the Physical Plant billing in Fiscal Year 2020 are shown below. 

MONTH TRANSACTION DATE DEADLINES DATE BILLING FILE CREATED DATE FILE WILL BE AVAILABLE IN SFS DATE STATEMENTS EMAILED 
October 10/01/2019-10/28/2019 10/29/2019 10/31/2019  10/31/2019
November 10/29/2019-11/25/2019 11/26/2019 11/29/2019  11/29/2019
December 11/26/2019-12/28/2019 12/30/2019 12/31/2019  12/31/2019
January 12/29/2019-01/28/2020 01/29/2020 01/31/2020  01/31/2020
February 01/29/2020-02/25/2020 02/26/2020 02/28/2020  02/28/2020
March 02/26/2020-03/26/2020 03/27/2020 03/31/2020  03/31/2020
April 03/26/2020-04/27/2020 04/28/2020 04/30/2020  04/30/2020
May 04/28/2020-05/26/2020 05/27/2020 05/29/2020  05/29/2020
June 05/27/2020-? Dependent on FY end calendar

To view charges seen in WISDM:
1. Make note of the 6 digit Transaction number found in the PO field and Description field of WISDM.
***Physical Plant and Helium charges can no longer be viewed this way (7/1/19)
2. Go to https://www.fpm.wisc.edu/administrativebilling/BillingSearch/tabid/94/Default.aspx. You may need to enter your net id.
3. Click on  on the black horizontal menu bar.
4. Click on 
5. Enter the 6 digit transaction number.
6. Click on   (to view in Statement format) or  (to  view as an Excel spreadsheet).


If you have questions or comments about the billing, please feel free to contact:
Dawn Ness: dawn.ness@wisc.edu

Contact Us:

We ask that you please email fpmbop@fpm.wisc.edu with all non-urgent  requests as this email inbox is monitored daily by all staff and will give us time to research your questions before responding. If you need additional assistance please feel free to contact one of the staff members below:

Dawn Ness

BOP Director

dawn.ness@wisc.edu

265-4215
Jennifer Horsfall
(Financial Specialist)
jennifer.horsfall@wisc.edu 890-0941

 

 


2021 University of Wisconsin- Administrative Information Management Services
If you have feedback, questions or problems accessing this page, Contact Us.